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NorthStar Solutions, LLC :: Internet :: GenesisCircle-Mass Auto Responder
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GenesisCircle-Mass Auto Responder |
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DESCRIPTION
- GC Mass Responder for Outlook is designed to send pre-configured responses to multiple e-mails on a single click. Save time by creating common responses that you send on a frequent basis or reminders etc... The saved templates also support attachments. GC Mass Responder is a very useful outlook add-in for managers, technical support officers, sales personnel. Try it and you will find where you can save time.
ADD-IN FEATURES:
• Create unlimited number of response templates with formatting and attachments.
• Enable/Disable a template.
• The response editor is a rich text editor which has the following options: - Font Dialog.
Insert hyperlink.
Spell checking. - •Respond to multiple e-mails in a single click.
GC Mass Responder works with:
• OS: Microsoft Windows® Vista, Windows XP, Windows 2000.
• Microsoft Outlook 2007, Outlook 2003, Outlook 2002 (XP), and Outlook 2000.
HOW THE APPLICATION WORKS - After installing “GC Mass Responder” you will see a new tab “Mass Responder Config” under Tools -> Options in Outlook. This tab is used to create the response templates. You will see a list of templates that we have already created. Here you can add, edit or delete your templates.
CONFIGURING GC MASS RESPONDER
1. MANAGING E-MAIL TEMPLATES
The main config screen lists all the templates that are already created with an option to edit and delete. The “New” button on this screen is used to create a new template.
2.ADD NEW TEMPLATE
Click on the "New" button to create a new response template. When you click the “New” button a screen appears with the following fields.
1.Profile Name
2.Active
3.Response Message (Body of the E-Mail)
4.Attachments
PROFILE NAME (NAME OF THE TEMPLATE):
This is the name of the Response Template.
RESPONSE MESSAGE (BODY OF THE E-MAIL):
Here you can customize the body of the Response Template. This editor supports rich text editing. The editor has the option to change the font, font size and color. We can also insert a pictures.
ATTACHMENTS:
In addition to the body text, we can attach multiple files to be sent to the recipients.
ACTIVE:
This allows you to “Enable” the Response Template which is then available when you send a Mass Response. Only active response messages will be available to be sent.
3. EDIT/DELETE TEMPLATES
Each Response template can be edited or deleted. Clicking on the edit button beside the Response Profile name enables us to modify all the fields of the template and save it.
If you wish to delete a particular response template you can do so by clicking the delete (X) icon beside the Profile name. When we click the delete button it asks for a confirmation “Are you sure you wish to delete this Response Template?”. Clicking on Yes will delete the template.
RESPONDING USING GC MASS RESPONDER
METHOD I:
The combo box next to the “Select Response Message” in the tool bar is populated with all the templates that are active.
•Select the E-Mails to which we have to respond. We can select multiple e-mails.
•Select the Response Message from the drop down next to “Select Response Message.
•Click “Send” to reply to each of the selected e-mails with the response message.
While sending the response the text in the Response Message is the body of the E-Mail, and if we have saved any files for that template it is sent as attachments along with the E-Mail.
METHOD II:
•Right click the selected messages.
•Select the active profile names under the menu item “Mass Responder” in the pop up.
•The moment you click the template, the message is sent immediately to the already selected e-mails
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